|[Position No Longer Available]||Forward Print|
|Position:||Administrative Assistant - Registrar's Office|
|Company:||Fashion Institute of Technology|
|Job Location(s):||New York, NY|
|Start Date:||As soon as possible|
|Employment Type||Full Time|
|Starting Salary Range:|
|Required Education:||Bachelor's Degree|
|Required Experience:||5 years|
|Required Security Clearance:||None|
|Related Categories:||Admin - Secretarial and Office Mgmt, Admin - Receptionist/Clerical, Education - College/University|
|Administrative Assistant - Registrar's Office|
About Fashion Institute of Technology:
The Fashion Institute of Technology (FIT), part of the State University of New York and an internationally renowned college of art, design, business and technology with a strong emphasis on liberal arts, invites applications for an Administrative Assistant in the Registrar's Office.
Reporting to the Director of Records and Registration, the Administrative Assistant provides a broad range of organizational and administrative support to the Registrar's Office and Registration Center. The Administrative Assistant must employ strong interpersonal skills, complex decision-making when reviewing data and will use discretion to prioritize and complete tasks within the programmatic scope of the Registrar's Office and Center. S/he helps execute the Director's strategic goals and objectives through appropriate prioritization and execution of tasks.
This position will execute Records and Registration tasks in a manner that results in a highly efficient and productive environment through the use of technology and processes. The Administrative Assistant creates a positive environment and ensures smooth daily office operations. Uses discretion to authorize and prioritize scheduling; establishes and maintains files; handles high-level confidential/sensitive information; makes independent decisions regarding daily operations as needed.
Responsibilities include, but are not limited to:
*Responsible for all aspects of departmental budget.
* Researches and orders all equipment and supplies (e.g., IT equipment, general office supplies).
*Responsible for tracking all sick, vacation and personal time for the entire department.
* Responsible for gathering all material documentation for refund/appeals committee. This position will require the staff member to serve as a member of the committee.
*Produces daily registration reports for the Director.
*Assists the Director in building the academic calendar.
* Manages daily workflow in and out of the Director's office by ensuring projects are completed in a timely manner and by responding to and/or routing inquiries to appropriate Registrar staff.
* Supervises the audit process of all change of grades and transcripts.
Bachelors Degree or completion of four years in an accredited post secondary institution of learning and 5 years appropriate experience, or Associates Degree or completion of two years in an accredited post secondary institution of learning and 7 years appropriate experience, or High School Diploma and 9 years appropriate experience.
*Knowledge of FERPA
*Appropriate work experience in a Registrar setting
*Strong analytical skills
*Technical expertise with Microsoft Windows, Word, PowerPoint, Excel, Access, and Outlook, Document Imaging
*Ability to provide excellent customer service to coworkers, staff, faculty, students, and other clients
*Ability to maintain cooperative working relationships with supervisor, management and others at all times
*Ability to recognize and deal with priorities, recognize and perform duties not directly assigned and assist others as needed
*Ability to learn new things and keep up with the pace of changing technology
*Ability to investigate, problem solve, and take corrective action
*Working knowledge of maintaining a departmental budget
Schedule: Monday through Friday (8am-4pm or 9am-5pm)
Salary: $46,915 (91/0)
**Schedule subject to change based on the needs of the department**