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CR1002: Administrative Assistant -New York office Job Opening at ECC in New York, NY; New York, NY; New York, NY
| [Position No Longer Available] |
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| Position: | CR1002: Administrative Assistant -New York office |
| Company: | ECC |
| Job Location(s): | New York, NY; New York, NY; New York, NY |
| Start Date: | As soon as possible |
| Employment Term: | Regular |
| Employment Type | Full Time |
| Starting Salary Range: | |
| Required Education: | High School or Equivalent |
| Required Experience: | 1 year |
| Required Security Clearance: | None |
| Related Categories: | Admin - Secretarial and Office Mgmt, Admin - Receptionist/Clerical |
Position Description
| CR1002: Administrative Assistant -New York office | |||||
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| Job Responsibilities | |||||
| New office opening most located in Brooklyn or Staten Island. * Answer multi-line phones * Manage incoming and outgoing mail/faxes/deliveries * Complete general administrative duties: photocopy, filing, maintaining supplies * Collaborate with staff and management in completing various operations related administrative activities * Coordinate domestic and international employee travel and living arrangements using sound judgment regarding Company resources * Prepare routine correspondence in an accurate and timely manner * Interface with clients, representing the Company with professionalism and courtesy * Manage various documents (plans related to construction, reports, logs) keying in information, updating and revising as directed, distribution, and retention * Compile data from multiple sources and synthesize information in document preparation * Serve as a key coordinator of calendar management and assist in organizing work schedules for field staff * Manage project related invoices, including preparation, tracking, and coordination with internal departments for distribution * Schedule in person and web based meetings as well as teleconferences as needed. * Provide support and interface between procurement staff and project for project procurement activities * Aid in completing progress reports, schedule updates, and expense reports in a timely and accurate manner * In addition to the accountabilities above, other responsibilities, tasks, and deliverables may be assigned to the incumbent of this position | |||||
| Basic Qualifications | |||||
| * Proven ability to work effectively with colleagues in multiple locations, remotely * Demonstrated success in delivering dependable service to customers * Skilled in managing large volumes of detailed information accurately * Adept at responding to critical requests, limited turnaround times, and demanding deadlines * Intermediate knowledge of grammar, punctuation, and spelling * Competent in using Microsoft Office products, email systems, and internet * One year of experience as an Administrative Assistant; preferably with a Government contracting program environment. Education This position requires a High School diploma or equivalent. Equivalent combination of education and experience may be substituted for this requirement. | |||||
| Preferred Qualifications | |||||
| * Basic understanding of contract language * Previous hands-on experience using electronic meeting management software | |||||
