Specialist I, Equipment System Job Opening at American Red Cross in West Henrietta, NY

Job Summary

Responsible for all tasks associated with the entry and maintenance of equipment files using the computerized maintenance management system. Maintain electronic and hard copy records.

Perform all duties and responsibilities in compliance with standard operating procedures, Safety Quality Identity Potency Purity (SQUIPP), regulations outlined in the Code of Federal Regulations (CFR), Occupational Safety and Health Administration (OSHA) and other applicable Federal, state and local regulations.

Responsibilities

1. Responsible for computerized maintenance management system, including all electronic entry and physical documents, relating to equipment. Ensure accurate and timely entry of all equipment information.

2. Initiate corrective and preventative maintenance work orders and distribute to appropriate areas.

3. Responsible for approval process for new and existing equipment.

4. Maintains equipment files, archives and retrieves records.

5. Generates, distributes, reconciles, and analyzes reports. Assist in the development of management reports regarding statistical process control.

6. Track the status and completion of all work orders.

7. Serves as subject matter expert for computerized maintenance management system.

8. May perform limited equipment maintenance activities.

9. Perform other related duties as necessary to support organizational, regional and departmental business and quality goals.

The above statements are intended to describe the general nature and level of work being performed.

They are not intended to be an exhaustive list of all responsibilities and duties required of staff so classified.

Scope

Perform a variety of routine support functions within the division Work independently to complete assignments and adheres to standard policies and procedures. Interact with all levels of staff.

Qualifications

Associates degree is preferred. Minimum one year related work experience, or the equivalent combination of education and experience. Good math, verbal, and written communication skills. Considerable knowledge of computer office products, word processing, spreadsheet, database, and presentation applications; proficient in MS Office software applications (Word, Excel, Access). Excellent organizational and interpersonal skills required. Ability to work independently with minimal supervision required. Meet milestones and deadlines appropriately. Must protect the confidentiality of sensitive information in the department.

Competencies

The duties and responsibilities mentioned in the job description are representative of the essential functions of the position. The performance management system incorporates competencies which are identified, discussed and evaluated in order to meet operational milestones and which are tied to job families and titles. Three types of competencies have been identified; Technical Competencies are job specific skills and methods, Core Competencies are the abilities and behaviors expected of all Biomedical Services employees, Leadership Competencies are specific abilities and behaviors required of those performing formal management roles or other leadership roles (i.e. Project Leaders). Management and staff should contact Human Resources for further details on the appropriate competencies for a specific position.

Essential Functions/Physical Requirements

The duties are representative of the essential functions of the position. Physical requirements are those present in normal office environment conditions. Operational flexibility is required to meet sudden and unpredictable needs. Ability to reach, bend, kneel, climb, push, pull and work in tight spaces. Must be able to sit or stand for long periods of time. Exposure levels are based on the essential functions as stated in this position description; however, in some instances, variances may occur due to the applicable nature of this position within a particular work site. Therefore, the work site may determine the exposure level to be greater than or less than the below stated level.

This position is an Exposure Determination 2 in view of the fact that the incumbent occasionally, on an unplanned basis, is required to work under conditions where the potential exists for the incumbent to make contact with blood or blood components and/or human body fluids or tissue samples as a result of splashes, spills, and/or needle sticks.

VE1004 Specialist I, Equipment Systems.doc 1 Total Rewards - TR ver. 12/10

Qualifications

Associates degree is preferred. Minimum one year related work experience, or the equivalent combination of education and experience. Good math, verbal, and written communication skills. Considerable knowledge of computer office products, word processing, spreadsheet, database, and presentation applications; proficient in MS Office software applications (Word, Excel, Access). Excellent organizational and interpersonal skills required. Ability to work independently with minimal supervision required. Meet milestones and deadlines appropriately. Must protect the confidentiality of sensitive information in the department.