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Associate Occupancy Planner
New York, NY
Job Description
We are looking for an Associate Occupancy Planner for our Occupancy Planning Team! This is a hybrid position and you will be expected to be onsite 3 days per week in NYC.
Role Purpose
As an Associate Occupancy Planner you will have exposure to the foundational elements of the breadth of our Workplace & Occupancy Planning services. You will build familiarity with demand planning, understand supply and capacity, and how forecasted changes could be accommodated. You will become an expert in space data management, processing and approving move and space requests and then develop churn reports by department and building. You will be a key member of the team that develops departmental and site space plans and get visibility to client deliverables driving key initiatives for the client.
You're starting to build knowledge in Corporate Real Estate - pulling blocking plans from space data management systems, understanding the components of developing space solutions, and analyzing space and utilization data. You will provide key data points for presentations and outline pros & cons between options. You will understand the basics of space allocation and chargeback reports.
What this job involves:
To be successful in this role, you should be able to ensure accurate reporting of information, and foster critical relationships between various individuals and organizations. Communication channels will exist with:
* Department managers and/or administrative assistants to collect seating assignments
* Move coordination and facility management teams to review and approve moves, develop migration plans and conduct facility audits;
* Other members of the occupancy planning team to resolve campus/building-specific forecasts, needs, concerns, and issues.
Sound like you? To apply you need to possess:
Bachelor's Degree in Architecture, Engineering, Construction Management or equivalent
2-4 years of progressively responsible experience in managing occupancy, space, move management, and change management processes across a broad geography in a remote and virtual environment
Proficiency with data analytics and Sheets and Excel
Proficiency with Google suites and experience utilizing Slides and Powerpoint
Critical thinking skill sets and the ability to tell a story through data
Excellent communication skills including active listening, verbal, written and visual and the ability to engage at all levels of leadership from administrative to executive level.
You will be expected to multi task and manage your time to meet deadlines. You keep on top of things as you'll often need to reorganize your time day to day, to deal with your team's changing necessities and requests.
Ability to work independently, problem solve and navigate through ambiguity
Possess proactive mindset and contribute as a senior leader of the occupancy planning team
Experience with implementing flex office, hoteling and alternative workplace solutions programs.
Working knowledge of architectural drawings and furniture systems
CAFM system and AutoCAD experience is preferred
Proficiency in a range of information technology tools and platforms
Highly organized and keen attention to detail
Flexibility with work hours and travel as needed
Behavioral Competencies
* Think Big - Thinks strategically, simplifies the complex, solves complex problems, sees the big picture
* Drive Change - Thrives on change, learning agility, intellectually curious, appetite for risks, digital drive
* Helps others - Builds relationships, actively collaborates, helps others succeed.
* Get it done - Acts decisively, drives results, passion to win, takes ownership, accountable, resilient
* Business first - Focuses on customers and clients, business/financial acumen, JLL first
* Inspire - Inspire others, creates vision and strategy, energizes others
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Role Purpose
As an Associate Occupancy Planner you will have exposure to the foundational elements of the breadth of our Workplace & Occupancy Planning services. You will build familiarity with demand planning, understand supply and capacity, and how forecasted changes could be accommodated. You will become an expert in space data management, processing and approving move and space requests and then develop churn reports by department and building. You will be a key member of the team that develops departmental and site space plans and get visibility to client deliverables driving key initiatives for the client.
You're starting to build knowledge in Corporate Real Estate - pulling blocking plans from space data management systems, understanding the components of developing space solutions, and analyzing space and utilization data. You will provide key data points for presentations and outline pros & cons between options. You will understand the basics of space allocation and chargeback reports.
What this job involves:
To be successful in this role, you should be able to ensure accurate reporting of information, and foster critical relationships between various individuals and organizations. Communication channels will exist with:
* Department managers and/or administrative assistants to collect seating assignments
* Move coordination and facility management teams to review and approve moves, develop migration plans and conduct facility audits;
* Other members of the occupancy planning team to resolve campus/building-specific forecasts, needs, concerns, and issues.
Sound like you? To apply you need to possess:
Bachelor's Degree in Architecture, Engineering, Construction Management or equivalent
2-4 years of progressively responsible experience in managing occupancy, space, move management, and change management processes across a broad geography in a remote and virtual environment
Proficiency with data analytics and Sheets and Excel
Proficiency with Google suites and experience utilizing Slides and Powerpoint
Critical thinking skill sets and the ability to tell a story through data
Excellent communication skills including active listening, verbal, written and visual and the ability to engage at all levels of leadership from administrative to executive level.
You will be expected to multi task and manage your time to meet deadlines. You keep on top of things as you'll often need to reorganize your time day to day, to deal with your team's changing necessities and requests.
Ability to work independently, problem solve and navigate through ambiguity
Possess proactive mindset and contribute as a senior leader of the occupancy planning team
Experience with implementing flex office, hoteling and alternative workplace solutions programs.
Working knowledge of architectural drawings and furniture systems
CAFM system and AutoCAD experience is preferred
Proficiency in a range of information technology tools and platforms
Highly organized and keen attention to detail
Flexibility with work hours and travel as needed
Behavioral Competencies
* Think Big - Thinks strategically, simplifies the complex, solves complex problems, sees the big picture
* Drive Change - Thrives on change, learning agility, intellectually curious, appetite for risks, digital drive
* Helps others - Builds relationships, actively collaborates, helps others succeed.
* Get it done - Acts decisively, drives results, passion to win, takes ownership, accountable, resilient
* Business first - Focuses on customers and clients, business/financial acumen, JLL first
* Inspire - Inspire others, creates vision and strategy, energizes others
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
2 to 4 years
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