Logistics Coordinator
-
- 1124909_RR00088925
- Maintenance/Skilled Workers, NYU Langone Health, RED+F-Clinical Engineering (C157)
- Full-Time/Regular
- NYU Langone Health
-
- Mon-Fri 8am-4pm
ABOUT NYU LANGONE HEALTH
NYU Langone Health is a world-class, patient-centered, integrated academic medical center. Ranked as the #1 Hospital for quality and patient safety by Vizient, Inc., and with 10 clinical specialties among the top 10 in the nation according to U.S. News & World Report, NYU Langone’s culture is rooted in excellence in patient care, education, and research. NYU Langone comprises more than 320 locations throughout the New York area and in Florida, including six inpatient locations, a children’s hospital, and four emergency rooms. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute designated comprehensive cancer center, NYU Grossman School of Medicine, and NYU Grossman Long Island School of Medicine. For more information, go to nyulangone.org, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube, and Instagram.
Working at NYU Langone Health
With over six inpatient locations, and additional facilities spread throughout, NYU Langone Health is New York City’s premier healthcare institution. Our world-class facilities service all five boroughs and treat a full range of medical conditions in both inpatient and outpatient settings. Our growing outpatient network allows us to deliver our exceptional medical services directly to the communities we serve. Plus, our doctors and nurses are routinely voted as some of the best in the nation. It’s no wonder why the name NYU Langone Health has become synonymous with excellence.
Salaries shown on independent jobs related websites reflect market averages and do not represent information obtained directly from NYU Langone. We invite and encourage each candidate to discuss salary/hourly specifics during the application and hiring process.
NYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. It comprises more than 200 locations throughout the New York area, including five inpatient locations, a children’s hospital, three emergency rooms and a level 1 trauma center. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute designated comprehensive cancer center, and NYU Grossman School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to nyulangone.org, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube and Instagram.
Position Summary:
We have an exciting opportunity to join our team as a Logistics Coordinator.
The Logistics Coordinator monitors departments contracts to ensure that the terms of agreements are consistent with charges, and monitors day to day activities to ensure accountability and checks and balances are consistent with the organizations goals. This position tracks all service contracts for FGPs, OEMs and third party vendors, monitors account credits and debits, responsible for reimbursement and record keeping. Manages administrative functions, coordinates daily operations, and facilitates communication of any changes to policies and procedures
Job Responsibilities:
- Serves as a liaison internally and externally with vendors and contractors to ensure the smooth transition of contract agreement and payments, to obtain information, answers questions, and resolves routinely moderate problems in accordance with departmental, and/or Medical Center policies and procedures.
- Works with CE director and CE managers to gather documentations from vendors and third party service agencies and assemble performance reports for the EOC, DOH etc and other regulatory agencies.
- Support day-to-day operation in the department, troubleshoot problems and with the appropriate Administrative rights be able to create/enter/modify manufacturers maintenance checklists in St. Croix; register new asset/new RTLS tags, and monitor charge-back for CE services.
- Maintains contact with CED staff and other NYUMC departments. Plans and coordinates interrelated activities effectively and efficiently according to schedule. Schedules appointments and conferences, confirms attendance, and supports new and existing on/offsite program operations. Attends meetings and participates on committees, as required; prepares minutes as required.
- For contract management, compiles and assembles basic information needed for the budget based on past practice or instructions. Position is expected to be CEs liaison for associated vendors for Robotic Surgical equipment, Dialysis machines, anesthesia machines, Sterilizers, Radiology devices, FGP equipment, third party service companies etc.
- Composes, prepares and edits reports, correspondence, etc. Proof-reads, edits, organizes, and formats materialsas needed. Assist CE managers with Device Alerts/Recalls and with devices involved in Patient incidents
- Contacts the service/maintenance company for needed repairs and makes suggestions to the supervisor forSoftware/hardware enhancements. Routes complex correspondence to the supervisor and attaches related records or information to the correspondence, St. Croix and or Mobile-view.
- Reviews Monthly Billing Statement in St. Croix in order to ensure revenues and expenses are being accurately recorded. Contacts appropriate representatives in order to resolve discrepancies. Review invoices, expense reports, etc to ensure charges are in accordance with managers instructions or CE Directors approval. Makes recommendations for enhancement of financial record keeping systems.
- Process invoices to ensure that expected three-way match is consistently followed according to the organizations requirement. Updates internal databases with invoices information, vendors statement, and tracks People Soft to ensure that payment processed promptly.
- Makes recommendations and provides feedback for evaluation which is fair, accurate, and objective based on qualifications/performance. Offers continuing guidance and assistance to employees on work activities, procedures, and performance-related issues as appropriate. Ensures that the CE Director and Operations Manager are kept aware of the performance/productivity of each employee on an on-going basis, apprises of situations which may require disciplinary action.
- Prepare requisitions, check requests, research People Soft, E-Finance, receives invoices, and checks exceptions to dispute or approve invoices. Ability to manage special projects, payroll, and other functions as needed.
- Gathers information to assist in the preparation of weekly payroll for management and 1199 staff.
Minimum Qualifications:
- Bachelor’s Degree
- 3 years of relevant experience or combination of equivalent experience and education.
Preferred Qualifications:
- Experience working in a hospital environment.
- Knowledge of Microsoft Office Software (Work, Excel, PowerPoint, Access,Outlook), St. Croix Medical Equipment database and Mobile view Asset Tracking System.
- Management and problem solving skills; ability to initiate/review contracts and work independently.
- Must have exceptional oral and written communication skills and customer service.
- Must have analytical and problem solving aptitude, can type 60-80 wpm, willingness to work as a team player and can manage Mulch-tasking.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.
NYU Langone Health is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Langone Health’s EEO policies, please click here. Please click here to view the Federal “EEO is the law” poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.
NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $67,771.14 – $75,533.77 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
To view the Pay Transparency Notice, please click here
Joseph O.
Refrigeration Engineer Helper
“In my role, I provide a favorable atmosphere for our patients, visitors, employees, and students by ensuring their safety against fire hazards and by maintaining conducive temperatures throughout the seasons. I’m proud to work alongside my teammates to provide excellent service at a world-class organization that offers great opportunities to deserving candidates.”
Timotheus K.
Refrigeration Engineer
“After getting a campus tour of NYU Langone Health on my first day, I was in awe. I had never seen anything like it. We’re all a part of the same big system and have a role to play, no matter how behind the scenes it might be. We’re all here to help save lives, and work together for the greater good. The camaraderie shown among the team made me sure that this was where I wanted to learn and grow.”