R&D Executive Administrator
Union Beach, NJ 
Posted 3 months ago
Position No Longer Available
Position No Longer Available
Job Description

Requisition ID :269561

Job Description

At IFF, we boldly bring together science and creativity to create what the world needs. An industry leader in food, beverage, health, biosciences and sensorial experiences, we create essential solutions - from global icons to unexpected innovations and experiences. Equal parts outspoken and analytical, our international collective of thinkers working with customers to bring scents, tastes, experiences, ingredients and solutions for products people crave. With more than 110 manufacturing facilities, 100 R&D centers, and 33,000 customers across the world, we're poised to make a difference on an unprecedented scale. Without our boundary-pushing passion and end-to-end expertise, the future wouldn't be the same.

The Executive Assistant will be responsible for proactively providing support to several senior R&D Leaders primarily located in Union Beach, NJ, Wilmington, DE, and Palo Alto, CA.

You are an efficient and detail-oriented individual who can manage multiple top priorities at once, including but not limited to C-suite operations and management, manage travel and events, administrative tasks, organization and operation support assistance.

You will spend your time doing ...

  • Scheduling and calendaring meetings and proactively managing conflicts in schedules.
  • Managing travel schedules and arranging travel plans, developing trip itinerary. Managing travel documents. Coordinating planning for trips.
  • Assisting in the management of projects by taking, distributing and following with meeting notes/actions
  • Assisting with the development of various communications (town hall coordination, newsletters, social media, etc)
  • Preparation of materials in advance of meetings and events.
  • Processing expense reports.
  • Supporting, overseeing and executing ad hoc projects in line with business needs and priorities.
  • Welcoming guests and key stakeholders and answering phone calls and e-mail inquiries.
  • Other duties/projects as required.
Job Requirements

Required skills:

  • 7+ years supporting senior leadership in a global, matrixed, complex environment.
  • BS/BA or relevant work experience.
  • Action oriented, perseveres, and consistently drives for results.
  • Solid interpersonal skills.
  • Communicates effectively (both written and verbal), is comfortable communicating with all levels including C-suite and senior leadership and can demonstrate good judgment and decision making.
  • Ability to work both individually and as part of the broader administrative team within R&D and IFF in delivering project results, coordinating support, and proactively proposing improvements.
  • Professionalism, maturity and courtesy are a must.
  • Ability to work under strict deadlines and consistently deliver.
  • Ability to multi-task while maintaining a strong attention to detail.
  • Maintain a positive "Can-Do" attitude.
  • Proficiency with MS Office Suite. SAP experience preferred.
  • Ability to work across disciplines as needed and interact with people across geographies and cultures.
  • Project management skills
  • English proficiency to fulfill potential communication needs
  • Adapted to a flexible work schedule / work locate (hybrid remote)

We are a global leader in taste, scent and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.

Visit to learn more.

Nearest Major Market: New Jersey

It is IFF's policy to comply with applicable federal, state and local laws and to provide equal employment opportunity to Company employees and applicants for employment, regardless of race, color, creed, religion, gender, sexual orientation, gender identity or expression, national origin, marital or civil union status, pregnancy, ancestry, citizenship, age, military or veteran status, protected disability, genetic characteristics, HIV status or any other characteristic protected by law. This policy applies to all aspects of the Company's employment practices, including but not limited to, recruiting, hiring, training, transfers, promotions, compensation and terminations. Any employee requiring an accommodation of a protected disability should notify management or his or her Human Resources Representative. Employees with questions or concerns about discrimination in the workplace are encouraged to bring these issues to the attention of his or her Human Resources Representative or any other member of management. Appropriate disciplinary action up to and including termination may be taken against any employee who violates this policy.


Position No Longer Available
Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
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