Administrative Assistant/Office Manager
Boston, MA 
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Posted 1 day ago
Job Description
Position: Administrative Assistant/Office Manager
Location: Boston, MA
Job Id: 567
# of Openings: 1
Patrick is a national engineering and design, construction, management services, and technology firm. Since 1979, we have been providing services to local, state, and federal government agencies; private and public utilities; and FORTUNE 500 companies. Having worked in all 50 states, six different countries and proven ourselves as a trusted partner, clients turn to us for the entire process of project delivery - from planning through construction to operation and maintenance. Patrick accomplishes this with a full suite of engineering disciplines, experienced construction managers, program management and project controls experts, and GIS and asset management technology specialists. We serve clients in the transportation, utility and renewable, industrial infrastructure, and federal and institutional markets. We take pride knowing the projects we work on have a positive effect on the community, society, and the environment.
We have the following position available:
Administrative Assistant/Office Manager
Patrick is currently seeking an experienced professional to be the Administrative Assistant and Office Manager for Patrick's Boston office. The role will perform all aspects of support to the Management Services Division as well as support to other Patrick groups as appropriate. The overall goal of the position is to support a variety of general office administration tasks including but not limited to:
  • Provide administrative support to the Boston office
  • Work with technical teams to develop project proposals and qualification summaries, promotional materials, and assist with other marketing and business development needs
  • Coordination of meeting logistics including divisional meetings
  • Responsible for coordinating team activities including team building and holiday parties
  • Ordering office supplies and other needed materials
  • Update and review of client information in Patrick's CRM system (Deltek) to ensure reporting accuracy
  • Final document production including letters, transmittals, and reports
  • Reception and phone coverage
  • Tracking professional licenses of staff and needed safety training
  • New hire work space set-up
  • Coordination of travel and reservations
  • Research assistance for special projects
  • Coordination with building management including security
  • Compilation of information for internal newsletters
This valued team member will collaborate with other offices, the marketing team, and corporate leadership.
Education/Skills/Knowledge
  • Minimum 2 years' experience in an office environment performing administrative duties
  • Undergraduate degree in business, journalism, or marketing preferred
  • Experience in an engineering or professional services environment preferred
  • Skilled in Microsoft Excel, Word, PowerPoint, and Outlook
  • Strong written and verbal communications skills with the ability to interact at all levels of the organization
  • Ability to clearly communicate concepts and ideas
  • Self-starter who can work independently or part of a multi-discipline team
  • Ability to synthesize data into concise, relevant and actionable information
  • Experience with Deltek or other Client Relationship Management (CRM) software a plus
Patrick does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of Patrick without a prior written search agreement will be considered unsolicited and the property of Patrick. Please, no phone calls or emails.
Equal Employment Opportunity / Affirmative Action Policy Statement
It is the policy of Patrick Engineering Inc. ("Patrick") to provide equal employment opportunity to all individuals regardless of their race, color, religion, sex (including pregnancy) national origin, age, disabilities, marital status, sexual orientation, genetics, military status, disabled veterans, recently separated veterans, other protected veterans (veterans who served during a war or in a campaign or expedition for which a badge has been authorized), and Armed Forces service medal veteran, or any other characteristic protected by state or federal law. We are strongly committed to this policy and believe in the concept and spirit of the law.

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Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
2+ years
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