The Building People, LLC, has a position open for an Administrative Specialist at our headquarters in Leesburg, VA. This position will report to the corporate Operations Manager who leads and oversees all administrative support, call center operations, inventory and supply and fleet management. Physically located at the reception desk, the individual is the first point of contact with all clients, visitors, and employees, and will be recognized as our corporate headquarters ambassador. Responsibilities will focus around providing general administrative office management support under the direction of the Operations Manager and managing schedules for our corporate office executive team. These responsibilities require attention to detail, accuracy, organization, and a commitment to teamwork and may be confidential and complex in nature. Qualified candidates will be expected to perform within broad guidelines, relying on their proficiency, experience, and resourceful research to accomplish most activities with limited direction. Candidates must be proficient in Microsoft applications with a significant proficiency level of skill in Microsoft Office, Google Business Solutions, and Smartsheet. Seeking candidates with strong communication, written and verbal, at a professional level to be able to conduct exchanges with employees, vendors, and clients, including senior executives on a regular basis. Strong customer service skills to serve as a corporate headquarters ambassador for the company and the executive leadership team, including the Chief Executive Officer. are also required. Experienced skill in carrying out administrative tasks with short timeframes and scheduling skills to manage multiple calendars.
The Office Administratorwill perform a variety of coordination, scheduling, and forecasting functions to support the headquarters staff at all levels. They may perform specialized proactive planning and critical tasks of a non-routine and non-repetitive nature and perform professional level tasks both formal and informal requiring independent judgment, initiative, and tact. Expertise in preparing various reports, documenting minutes/notes for large team meetings, making recommendations for actions, and coordinating event planning, community outreach, and other duties as assigned.
The Office Administratorwill be responsible for the following:
* Bachelor's Degree and 6 years of experience OR high school diploma and 10 years of experience.
* Excellent verbal and written communication skills
* Strong organizational skills and ability to multitask
* Exceptional attention to detail
* Outstanding Customer service skills
* Proficient in Microsoft applications with a significant proficiency level in Microsoft Office, Google Business Solutions, Adobe and Smartsheet
* Skilled in the use of AV equipment for both Mac and PC users
Competitive benefits for eligible employees include:
All positions require a background check after acceptance of our offer. The selected candidate will be eligible to begin employment before the background check has been finalized. However, continued employment will be contingent upon the results of your reference/background check from The Building People, LLC. Your position may require special credentialing, clearance, and access as a condition of employment. In the event the government or client does not sponsor or approve your clearance, it may result in termination of your employment.
If you need a reasonable accommodation for any part of the employment process, please contact us by email at and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.