Office Administrator
Dayton, NJ 
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Posted 2 days ago
Job Description
Job Description

The IFF South Brunswick Nourish location has an open role for a well-organized and motivated Office Administrator.

The ideal candidate for this job is resourceful, a good problem solver, resilient under pressure, optimistic and has a pleasant disposition. Assuring a steady completion of workload in a timely manner is key to success in this position.

As an Office Administrator you will...

  • Greet all visitors and ensure IFF protocols are communicated and followed while visitor is in the common areas.
  • Safety responsibilities to include working with established security procedures regarding visitor access and compliance. Maintenance of guest and employee listings as per emergency evacuation procedures.
  • Answer and direct phone calls accordingly
  • Assist with coordination of site events and large functional meetings
  • Administrative duties include ordering supplies, conference room scheduling, maintaining purchase orders, arranging meetings, travel and accommodations as requested, and managing expense reports. Provide administrative support to visiting employees and guests as needed.
  • Manage the flex/hoteling program for the site
  • Recognize and proactively manage potential problems (employee safety, customer, facility, etc.), including escalating to next level as necessary

Job Requirements

  • High School Diploma or GED equivalent
  • Excellent leadership, time management, and organizational skills
  • Proven excellence as an office assistant, office administrator, or in another relevant position
  • Outstanding abilities to communicate in person, in writing, and over the phone
  • Ability to interact successfully with both internal and external customers at all levels.
  • Familiarity with common procedures and basic principles used in the office
  • Knowledge of Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  • Fluent in English.

This is an office-based role and the successful candidate would need to be able to work 5 days per week from the South Brunswick, NJ location.


Nearest Major Market: New Jersey


It is IFF's policy to comply with applicable federal, state and local laws and to provide equal employment opportunity to Company employees and applicants for employment, regardless of race, color, creed, religion, gender, sexual orientation, gender identity or expression, national origin, marital or civil union status, pregnancy, ancestry, citizenship, age, military or veteran status, protected disability, genetic characteristics, HIV status or any other characteristic protected by law. This policy applies to all aspects of the Company's employment practices, including but not limited to, recruiting, hiring, training, transfers, promotions, compensation and terminations. Any employee requiring an accommodation of a protected disability should notify management or his or her Human Resources Representative. Employees with questions or concerns about discrimination in the workplace are encouraged to bring these issues to the attention of his or her Human Resources Representative or any other member of management. Appropriate disciplinary action up to and including termination may be taken against any employee who violates this policy.

 

Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
Open
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