Fiscal Analyst
New York, NY 
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Posted 20 days ago
Job Description

The Office of Financial Management is responsible for developing, implementing, monitoring, and controlling the agency's annual expense and capital budgets, procurement operations, agency salvage, and account payable functions. The successful candidate will perform essential tasks associated with the tracking, reconciliation and payment of all expenses and contract drawdowns for the Facilities and Security Management Division. The ideal candidate must be meticulous, analytical, accurate, possess excellent interpersonal skills, and capable of working in fast-past environment as the unit must adhere to strict timelines set by the Agency and the City's Comptroller's Office.

With oversight of the Director of Financial Management, assist with the processing of the agency's accounts payable activities, including assistance with the follow tasks:

  • Analyze, review, and track vendor invoices and all additional documents necessary to submit a complete package to accounts payable for payment.
  • Review and submit P-card statements as required.
  • Review vendor invoices to verify that expenses are allowable under the terms of the contract and that all expenses are accompanied by the appropriate supporting documentation.
  • Conduct periodic audits of contract drawdowns to confirm availability of funding.
  • Liaise with vendors and internal units within Facilities to reconcile invoices and purchase orders.
  • Ensure invoices are submitted to the Accounts payable unit in a timely manner and paid promptly.
  • Communicate, coordinate, and resolve payment issues with vendors, and the various project managers within the Facilities Management Unit.
  • Verify accuracy and validity of charges against corresponding purchasing document.
  • Provide information to vendors regarding city payment and procurement processes as necessary.
  • Maintain payment tracking sheets for vendors as payments are processed.
  • Perform other duties and projects as assigned.

  • 1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA), including or supplemented by 24 semester credits in accounting, including one course each in advanced accounting and auditing; or
    2. A valid New York State Certified Public Accountant license.
    To be eligible for placement in Assignment Level II individuals must have, in addition to meeting the minimum requirements, at least one year of experience as an Accountant - Assignment Level I or at least two years of satisfactory full-time professional accounting or auditing experience.

  • High proficiency in Microsoft Excel, Word, OneNote, and Outlook.
  • Familiarity with Comptroller Directives and other City governance related to accounts payable
  • Familiarity with the City new procurement system PassPort.
  • Proficient knowledge of accounts payable functions in the City Financial Management System (FMS).

  • As a current or prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. Please review the notice to see if you may be eligible for programs and how to apply at (see application details) or (see application details)
    IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF ACCOUNTANT, OR REACHABLE ON THE ACCOUNTANT CIVIL SERVICE LIST, OR ELIGIBLE UNDER THE 55A PROGRAM .

    All resumes are to be submitted electronically.

    Current City Employees: Please log into Employee Self Service (ESS) at (see application details), follow the Careers link and search for Job ID# 551542.

    All other applicants: Please go to (see application details) and search for Job ID# 551542.

    If you do not have access to a personal computer: Please visit your local public library. Most public libraries have computers available for use. No phone calls, faxes or personal inquiries permitted. Only those applicants under consideration will be contacted. For more information about DOT, visit us at: (see application details)
    This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
    35hrs
    55 Water Street, NY, NY
    New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

     

    Job Summary
    Start Date
    As soon as possible
    Employment Term and Type
    Regular, Full Time
    Required Education
    Bachelor's Degree
    Required Experience
    1+ years
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