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This position will directly support the Division of Bridges Senior Director of Finance on day-to-day activities. We are looking for a self-starter who can coordinate multiple priorities in a fast-paced environment with minimum supervision. Excellent communication and the ability to work under tight deadlines are a must. The positions responsibilities will include, but not limited to:
-Prepare hiring packages and personnel actions for the Senior Director of Finance as well as the Bridges' Design Build team and Management and Support Services.
-Draft and post job descriptions, outline interview processes, and screen candidates.
-Strategic calendar management
-Assist the Senior Director in monitoring the Divisions programs, OTPS and PS budgets.
-Ensure Division staff are in proper Budget Code, Work Units, Responsibility Centers and take any corrective actions, if necessary.
-Assist in critical budget exercises such as the fiscal year close out.
-Assist in identifying funding for unanticipated needs.
-Ensure the proper execution of funding requests including budget and headcount modifications, such as roster corrections, etc.
-Oversee overtime monitoring/ IFA Utilization rate and control processes.
-Create and maintain all respective HR employee files.
-Assist with data entry and maintaining employee data in Agency systems.
-Assist with employee onboarding process which includes reviewing and verifying receipt of all required documents for respective units.
-Ensuring relevant positions are filled via the civil service hiring process and that all civil service regulations are adhered to.
-Ensuring all relevant HR practices and policies are being followed for the respective units.
-Act as the point of contact between the candidate and the hiring departments
-Following-up with potential candidates regarding document submission and field/direct any HR related questions.
-Provide HR, payroll and timekeeping support.
-Assist with special projects as needed.
1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.
-5-7 years of Human Resources experience. -Knowledge of city-wide HR systems such as PMS, City Time, NYCAPS required. -Strong work ethic, attention to detail, and ability to complete tasks in a timely fashion with limited supervision. -Strong organizational and project management skills -Knowledge of MS Word, MS Excel, MS PowerPoint, MS Visio, and MS Outlook -Ability to work well in a fast-paced environment. -Ability to maintain confidentiality. -Familiarity with New York City's Civil Service Process.
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.