Title:
Procurement Specialist

Department:
Procurement Technical Assistance Ct

Reports To:
Dir Procurement Tech Asst Cntr

Position Type:
Staff

Position Summary:
At the discretion of the Director, the Procurement Specialist will provide duties including technical assistance and procurement counseling to New Jersey-based businesses. Instruct and guide clients on Federal, state and/or local government regulations and processes. Proactively increase personal knowledge base and professional development by enrolling in, completing, and maintaining NJIT APEX Accelerator Director approved training and certifications provided by DoD, APTAC, SBA, NCMA, DCMA, DLA, MEP, and other authorized and relevant resource organizations.

Essential Functions:
-Independently consult with potential and existing business owners; assess and analyze procurement related business needs; assist in researching, planning, and problem solving the full range of issues related to doing business with government agencies and government prime contractors; provide expertise and assistance in understanding Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and related procurement/contracting regulations.
- Accomplish technical assistance milestone objectives and maintain client progress portfolio according to established policy and procedures.
- Serve as a liaison between the assigned program and internal and external stakeholders; maintain positive and productive relationships with organizations, businesses, individual partners, and other contacted in performing assigned functions.
- Conduct in-depth research and provide technical assistance to clients; serve as a technical advisor on complex contracting topics; assisting with responding to and submitting bids/proposals, analyze client needs and assess the effectiveness of client action plans.
- Conduct market research; recommend marketing strategies/tactics for clients.

Additional Functions:
-Assist clients in defining product profile categories, in developing capability statements for the public and private sectors, and identifying potential buyers and procurement opportunities.
- Utilize strategies to acquire business clients that includes using traditional and web-based communications tools such as social media and email marketing campaigns coordinate, and conduct outreach activities that include developing collaborations with public agencies, prime contractors, industry/business associations, and other organizations.
- Proactively encourage clients to update their respective company profiles on government and government prime portals including SAM, DSBS, and NJIT APEX Accelerator's database to increase chances of matching to viable resources and procurement opportunities.
- Record detailed notes of all client interactions in NJIT APEX Accelerator's customer relationship management system. Notes shall include counseling and prep time, type of interaction (Phone, email, on-site, etc.), and detailed notes of interaction. Update client profiles in NJIT APEX Accelerator's database as needed.
- Assist Veterans with veteran related procurement matters.
- Perform related duties and responsibilities as required and approved by the NJIT APEX Accelerator Director.
- Deliver, and if qualified design, training and presentations on topics including government registrations, small business certifications, marketing to government agencies and government prime contractors, submitting bids/proposals, contract management, and other procurement related issues. Represent NJIT APEX Accelerator at business events and conference, administer training, and speak at public forums.
- Perform related duties and responsibilities as required and approved by NJIT APEX Accelerator Director.

Prerequisite Qualifications:
- Bachelor's degree is required.
- Minimum two years of related work experience required.
- Subscribe to, attend, and complete training toward the goal of acquiring and maintaining certification from the Association of Procurement Technical Assistance Centers (APTAC) as a Certified Procurement Professional (CPP) certification.
- Enroll in, attend and complete DLA training and certifications, as applicable or when designated by Director.
- Enroll in and complete NJIT APEX Accelerator Director approved ongoing training to acquire advanced SBIR and STTR knowledge and expertise.
- Travel throughout New Jersey, as well as to out-of-state training and events is required.
-At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university, an equivalent combination of education and experience specifically preparing the candidate for success in the position.

Preferred Qualifications:
- Extensive knowledge of the methods and procedures used in government contracting, including compliance with Federal Acquisition Regulation (FAR), Defense Federal
Acquisition Regulation Supplement (DFARS), and other state and local contracting regulations. Accounting system requirements including web-based systems for electronic invoicing, receipt, and acceptance including Wide Area Work Flow (WAWF) system. Internet bid and procurement systems.
- The Department of Defense Mentor-Protege Program (MPP) and similar government programs.
- Working knowledge of Federal databases containing federal contract data such as System for Award Management (SAM), Dynamic Small Business Search (DSBS), and others.

Bargaining Unit:
PSA

Range/Band:
21

FLSA:
Non-Exempt
Full-Time