• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $60,000 to $75,000

Position Summary

The Office for Research in the Vagelos College of Physicians and Surgeons is seeking a Grants Coordinator to join the Pre-Award Team. Under the supervision of the Director, the Grants Coordinator will provide support for all grant related pre-award administrative activities for the Basic Science Departments and other participating departments at VP&S. The major function of this position is to assist faculty in submission and pre-award administration of grants and contracts including annual progress reports and subawards.

Responsibilities

• Responsibilities include, but are not limited to, the following:

  • Assists PIs in the development, review, and submission of all Federal, State, and foundation grants and contracts applications. Manages timelines and the overall progression of submission to ensure the on-time completion of high quality, responsive and compliant proposal applications;
  • Trains under the direction of the Director and senior staff to continuously develop and maintain a strong working knowledge of federal rules and regulations that govern research grants; stays informed about sponsor terms and conditions for submitting and administering grant awards;
  • Assists with preparation of grant budgets and budget justifications based on the aims provided and RFA requirements in full compliance with sponsor/donor and CU policies, as well as engages with outside collaborators, and establishes subcontracts;
  • Maintains detailed, up-to-date records of PI's other support, biosketches, and grant submission documents;
  • Responds to RFAs and summary statements and addresses issues prior to submission;
  • Ensures progress reports are prepared and submitted as required by sponsoring program
  • Tracks the status of pending applications, follows up with investigator regarding review/funding status of application;
  • Ensures files are complete for awarded applications, follows up with investigators and/or administrators regarding missing information;
  • Maintains standards: budget templates, standardized checklists for core staff and PIs tailored to the sponsor/mechanism, standardized filing system using shared drives, updated resources and facilities;
  • Develops and maintains a positive relationship with funding agencies, collaborating organizations and multiple internal offices. Trains under the direction of Senior Staff to gain a deep knowledge and expertise in grants administration
  • Works collaboratively and cooperatively with faculty, grant writers, VP&S proposal development, SPA and the post-award team, and all aspects of grant administration.

  Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.

Minimum Qualifications

• Bachelor's degree or equivalent in education and experience, plus 2 years of related experience required.

Preferred Qualifications

• A bachelor's degree in biological science or business/administration degree such as finance, accounting, business administration, business, public health, public administration, or a directly related field.
• Prior experience in an academic grant funded environment.

Other Requirements

• Working knowledge of Microsoft Office, especially Excel.

• Demonstrated customer service focus with the ability to interact and collaborate with multiple constituencies as well as capacity to work with a high degree of independence and successfully within a deadline driven, multi-tasking operating environment.

• Excellent analytical, organizational, interpersonal, oral and written communication skills.

• Ability to handle multiple projects. Self-motivated and demonstrates initiative, patience, and resourcefulness in adapting to sudden changes.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.