Legal Administrative Assistant
Purchase, NY 
Posted 30 days ago
Job Description
Legal Administrative Assistant
ID 2024-4183 # of Openings 1 Category Legal Company : Name US-NY-Purchase
Who We Are

We are Tennis! The USTA (United States Tennis Association Incorporated) is the national governing body for the sport of tennis and the leader in promoting and developing the sport's growth on every level in the United States, from local communities to the crown jewel of the professional game, the US Open.

Why Work for the USTA?

We are a passionate team of staff and volunteers focused on growing the sport of tennis and making it accessible to all. We are committed to removing barriers and creating opportunities for ALL to participate. Don't know tennis? Don't worry, you can still find yourself in the game!

The Role

Provide administrative support to the Associate General Counsel & DCLO USTA; GC USTA Foundation; General Counsel USTA NTC; Senior USTA Counsel; and Counsel.

    Provide complete secretarial and administrative support including heavy phone and email contact, scheduling, expense reports, travel arrangements, meeting preparation, word processing, and mail processing and shipping for the purpose of supporting four attorneys.
  • Draft, format, and edit legal correspondences, documents, and memoranda.
  • Knowledge of legal processes, procedures, and terminology strongly preferred.
  • Assist Records Manager with maintaining case files for the department, including litigation files, general files, and tracking and indexing waivers. In addition, provide back-up to Records Manager using internal document management system.
  • Administer and lead a system of tracking requests to provide Certificates of Insurance.
  • Manage the annual Insurance renewals for the various corporations, including interaction with the business units and broker to complete the annual applications.
  • Maintain and lead the annual charitable filings for the USTA Foundation in all 50 state including reviewing the annual applications and ensuring all deadlines are met.
  • Maintains and crafting files or record keeping systems. Sorts, labels, files, and retrieves documents or other materials.
  • Maintain, update, and troubleshoot calendaring schedules and appointments. Prepare and coordinate materials, in advance, related to all meetings and appointments.
  • Provide support to the notice process for the nomination and election of new Board Members (USTA and Foundation), as well as new members of the Nominating Committee and the election of the Best-in-class Athlete and Representative to the USOC AAC.
  • Process incoming subpoena or requests for information including, capturing requested information and preparing formal response.
  • Track and maintain Continuing Legal Education and attorney registrations for Associate General Counsel & DCLO.
  • Provide Notarial services when requested.
  • Other special projects and duties as assigned.
  • Flexibility to work overtime as needed.
Who You Are
  • Minimum 7 years' legal secretarial experience (some corporate and/or litigation experience preferred) supporting multiple attorneys. Prefer a minimum of 5 years in a law firm.
  • Proficient with IntelAgree (contract management system), is highly preferred.
  • Type - 70 WPM +
  • Notary Public a plus.
  • Strong interpersonal and problem-solving skills.
  • Excellent writing skills and ability to draft correspondence, grammar, spelling and punctuation.
  • Ability to conduct research, including legal and general topics and prepare summary of findings.
  • Ability to get along with all levels of management.
  • Professional demeanor and strong interpersonal and communications skills.
  • Ability to handle confidential matters discreetly.
  • Excellent command of MS Office (Word, Excel, and Outlook) and Google Business Suite (Gmail, Google Hangouts, and Google Sheets).
  • Familiarity with computer applications (Internet, CD ROM's) and case management software.
  • Self-starter with ability to prioritize and balance multiple tasks concurrently.
  • Position is considered non-exempt.
  • This position is designated as "hybrid/flex" in Purchase, NY and may allow for both remote and on-site work. Any such position must meet the current USTA hybrid/flex requirements as updated from time to time. Please consult HR for the most current policy."

What We Offer

At the USTA, we know people are our most important asset. For this reason, we offer a comprehensive benefits package designed to meet the needs of a diverse workforce!

  • Flexibility: Our Hybrid with Flexibility approach combines a balance of remote working with in-office collaboration to spark teamwork and creativity.
  • Comprehensive benefits designed to meet your unique needs: Medical, dental, vision, access to doctors virtually, a flexible spending account to manage your health and dependent care expenses, and life and disability insurance are a small part of our offerings.
  • Time to recharge and energize: Generous paid time off policy - including vacation, sick, personal, and paid holidays, parental leave, and a paid winter recess.
  • Plan for your future financially and professionally: 401(k) with employer matching (up to 3%), promotional and growth opportunities, Learning and Development programs to learn on the job, and up to $5,000 for tuition reimbursement.
  • Mental and emotional wellness: Resources for overall well-being including mental health and meditation benefits.
  • Other cool perks: A personalized health management program, pet insurance, commuter benefits, identity theft protection, discounts with our network of partners, and fun events are just a few of the optional benefits available.

The expected annual range for the base salary for this position is $50,000.00 to $65,000.00. Position is eligible for overtime. This range does not include any additional pay or benefits for which a person may qualify. The actual base salary offered is determined by several variables, including, as appropriate, the applicant's qualifications for the position, the years of relevant experience, their unique skills, and the location from which they will be performing the job.

Come one, come all

We strongly encourage you to apply if you're interested; we'd love to learn how you can "serve" our team with your outstanding experience!

USTA is dedicated to providing equal employment opportunities for all individuals, regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity, or expression, pregnancy, veteran status, marital status, family status, alienage or citizenship status, creed, genetic information, or any other status protected by applicable federal, state, or local law.


Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
7+ years
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