Clinical Coordinator - Job at Rutgers University in Newark, NJ

Clinical Coordinator

Newark, NJ

Posted 2 days ago

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Job Description

Position Details

Position Information

Recruitment/Posting Title	Clinical Coordinator
Job Category	Staff & Executive - Administrative & Support - Management
Department	Student Health - Nwk
Overview
Posting Summary	Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Clinical Coordinator Reporting to the Medical Director, this position is responsible for assisting with the planning, organizing, coordinating, implementing and evaluating the unit administrative operations, clinical practice and educational activities within Health Services. This position is responsible for and not limited to the following: Provides administrative support to Student Health Services (SHS) including Health Center and Health Promotion Division by coordinating the administration of programs, projects, and/or processes and by organizing and coordinating SHS operations Prioritizes work, resolves routine conflicts and issues, and prepares and implements administrative guidelines and procedures for SHS Provides routine and non-routine information and explanations to all stakeholders Creates informational materials; provides general unit supporting research, analysis, and proposal data; prepares, processes, and controls records, statistics, reports and documents; and/or performs fiscal support functions Schedules appointments, arranges and coordinates design and logistics for events and meetings, and completes other work consistent with a broad understanding of the mission, vision, role, and goals of the health center, and the tasks and responsibilities this role in the achievement of SHS goals May serve as liaison within and outside unit Works under general supervision, within established work parameters, with few direct instructions Carries out routine and non-routine tasks with occasional review of work outputs by supervisor Performs professional work that requires knowledge of general administrative/office management principles and practices and a good understanding, use, and application of concepts, theories, principles, practices, terminology, and applied bases of student health services administration Supervises front desk staff to ensure efficient, accurate, and appropriate delivery of services and administrative functioning at all times Works to ensure all supervisees are up-to-date with policies, procedures, and general operations of SHS This role is committed to creating a work environment that supports excellence in nursing and patient care, fosters pride, teamwork and continuous learning and professional development
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	This position requires a fully on-site work arrangement.
FLSA	Exempt
Grade	05
Position Salary
Annual Minimum Salary	66697.000
Annual Mid Range Salary	84422.000
Annual Maximum Salary	102147.000
Standard Hours	37.50
Union Description	Admin Assembly (MPSC)
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor's degree in a related field OR an equivalent combination of education and/or experience that demonstrates knowledge and understanding of medical office administration, work organization, coordination, facilitation, and/or report writing principles and practices. Also requires a minimum of two years' relevant experience in an administrative function, good communication skills, and computer literacy.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Requires excellent communication skills, advanced computer literacy, and a high degree of integrity and confidentiality. Requires excellent problem-solving skills and the ability to manage multiple tasks simultaneously, meet deadlines, work productively in a collaborative environment, maintain confidentiality, and function autonomously with limited supervision.
Preferred Qualifications	Experience in College Health setting or in adolescent health care. Excellent communication skills. Demonstrated typing skills. Computer knowledge; mathematical skills, and understanding of budget. Competence, experience, suitable personality, creativity, writing and editing ability are essential to the position. Leadership and supervisory skill are critical to this position.
Equipment Utilized	Microsoft Office, Medicat and/or other EMRs, Ledger billing systems, 3rd party billing systems, Outlook, all Rutgers systems, RU Connect. Computerized Health Records (currently Medicat). Proficient in Microsoft Office, excel spreadsheets, Outlook, formulating reports and documents for quality improvement, medical equipment, electronic medical record, email, internet.
Physical Demands and Work Environment	Typical medical center and office environment.
Special Conditions

Posting Details

Posting Number	24ST0345
Posting Open Date	02/21/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Job Summary

Company

Rutgers University

Start Date

As soon as possible

Employment Term and Type

Regular, Full Time

Required Education

Bachelor's Degree

Required Experience

2+ years