Title:
Administrative Assistant I

Department:
Electrical and Computer Engineering

Reports To:
Professor and Chair, Electrical and Computer Engineering

Position Type:
Staff

Position Summary:
Under the direction of the Director of the Center for Wireless Information Processing (CWiP), the Administrative Assistant is responsible for the administration of the Center and all matters related to the Center and its associated faculty.

Essential Functions:
Administrative Activities:
This function finds its incumbent providing a full array of administrative services related to the operation of the Center for Wireless Communications and Signal Processing Research. By way of illustration and not limitation, this function:
- Acts as principal assistant to the Director and other faculty associated with the Center on all administrative matters pertaining to the Center and associated research projects.
- Acts as the liaison between the Center, the department and various NJIT departments.
- Coordinates, collects, compiles and analyzes data.
- Prepares reports providing conclusions and recommendations.
- Makes recommendations regarding equipment and use of space.
- Responsible for making sure the students are placed in workstations in the Center and that they have the necessary tools to complete their research.
- Coordinates and participates, when required, in special center functions such as Research Day, symposiums and seminars.
- Helps advertise such events.
- Coordinate weekly student led research presentations.
- Order lunch and ensure timely delivery.
- Maintains inventory required for the operation of the center.
- Manages all center records and files.
- Maintains the Center website.

Financial Management Activities:
This function finds its incumbent providing a full array of services related to the financial operation of the Center. By way of illustration and not limitation, this function:
- Assists in the administration and monitoring of all research and program budgets, including personnel and student assistants.
- Identifies financial reporting errors and consults with appropriate departments to correct errors.
- Responsible for processing and recording of purchase orders, travel reimbursements, budget transfers, etc.
- Uses Banner System to monitor expenditures.
- Assists in the preparation of research proposals and budgets for federal and state agencies and industry.
- Responsible for compiling and submitting progress and annual reports.
- Compiles, organizes, produces and distributes the Center's annual report.

Students and Faculty Administration Activities:
This function finds its incumbent providing a full array of administrative services related to students and faculty. By way of illustration and not limitation, this function:
- Assists faculty of the Center in their duties as advisors of PhD and MS students.
- Helps to coordinate application handling of students who are being recruited.
- Assists students of the Center with registration activities, support and other paperwork associated with maintaining status.

Additional Functions:
Performs other duties as assigned.

Prerequisite Qualifications:
- Bachelor's degree required is required.
- Must be able to communicate effectively in English.
- Must have three years administrative experience in an institute of higher education.
- Proficiency with Microsoft Office Suite; ability to relate well to a culturally and ideologically diverse group of faculty, staff, and students.
- Ability to maintain professionalism under pressure; good organizational skills and sense of follow-through.
- At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university, an equivalent combination of education and experience specifically preparing the candidate for success in the position.

Bargaining Unit:
PSA

Range/Band:
20

FLSA:
Non-Exempt

Additional Information:
This position is 20 hours per week. The schedule is Monday - Thursday from 9am-2:15pm.