About us:

Bloomberg Philanthropies works to create catalytic change across five areas of focus: arts and culture, education, the environment, government innovation, and public health. Our mission is to ensure better, longer lives for the greatest number of people. Our approach is rooted in Mike Bloomberg's unique experience and success across the field of business, government, and philanthropy.

Bloomberg Philanthropies Operations Department has an open position for a Facilities Associate in New York City. The position requires a hands-on approach to the maintenance and daily operations for three high-end, multi-purpose, office buildings, totaling approximately 83k sq ft.

This position will work closely with the onsite operations staff including Reception, Security, Food Services and Events teams regarding special events and vendor management. With advance notice, offhours support will be needed at times, including weekends. The position requires outstanding customer service and vendor relation skills, the ability to multi-task and work in a fast paced / changing environment and a consistently upbeat attitude and a 'Can do' approach to challenging situations.

Responsibilities:

• Responsible for end-to-end and hands-on completion of Facilities related projects and issues including performing repairs such as door alignment and adjustments, lockset adjustments, furniture assembly and repair, file cabinet adjustments, touch up painting and making the decision on when vendor assistance is needed
• Standard hours range from 7am to 4pm, 8am to 5pm, 9am to 6pm or 10am to 7pm depending on the needs to the building
• Daily building site walks and documenting maintenance/repair issues inside and outside of the building
• Provide high quality of customer service to internal and external clients and vendors
• Contact vendors for emergency repairs to various furniture, fixtures, and equipment
• Coordinate with Security and oversee vendors at locations within the building
• Coordinate scheduling of system maintenance programs on a Monthly/Quarterly/Semi-Annual/Annual including, but not limited to HVAC system, plumbing system, elevator, kitchen/pantry equipment, generator, UPS system, fire alarm system, cistern system, Lutron lighting/shade system
• Assist with planning of Special Events, including set up and breakdown of heavy furniture
• Assist and coordinate internal moves and space quality issues
• Knowledge of local laws pertaining to energy conservation
• Manage small to medium-size projects with external vendors, specifying the solution needed to resolve issues, solicit quotes and making recommendations to the Operations team on the best solution
• Great time management and with the ability to be flexible

Qualifications:

• Minimum of 5 years in site operations, construction, or project management capacity with jack-of-all-trades capabilities
• Saturday work is required; occasional Sunday work is needed
• Experience with and understanding of the unique needs of small sites a plus
• Must be innovative, able to think on one's feet, and able to solve an issue using any and all resources available
• Bachelors' degree is a plus
• Solid PC skills including Microsoft Office
• Experience with state-of-the-art mechanical & electrical systems such as HVAC, BMS, Boiler, Lutron lighting controls, Emergency Generator, and Fire Alarms
• Experience working with service providers and vendors
• Ability to work in high-pressure environment a must
• Experience with event planning and execution desired
• Exceptional client service, written and verbal communication, and multi-tasking skills are necessary

Bloomberg Philanthropies is an equal opportunity employer and we value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Bloomberg Philanthropies provides reasonable adjustment/accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable adjustment/accommodation to apply for a job or to perform your job. Examples of reasonable adjustment/accommodation include but are not limited to making a change to the application process work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. If you would prefer to discuss this confidentially, please email .