Key Skills:

• People with can-do attitudes and are self-starters.
• Meticulous attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Strong understanding of basic tax principles.
• Excellent organizational skills with the ability to prioritize and manage multiple tasks effectively.

Not required at start but will be needed after start:

Notary Service:

• Provide support for payment processing functions.
• Perform notary services for clients by all applicable laws and regulations.
• Maintain accurate notary journals and records.

#LI-Onsite

This position works directly with our client's Global Tax Director to identify, resolve, and administer tax-related functions. It handles numerous tasks related to the tax department, including expense reporting, mail services, tax and other payments, filings, Notary services, and other miscellaneous duties.

Administrative Functions & Responsibilities: 80%

Payment Support functions

• Assist with processing various types of payments (e.g., taxes, fees, payroll) according to company protocols.
• Reconcile bank statements and identify any discrepancies.

Expense Reporting:

• Assist employees with expense reporting procedures.
• Review and process expense reports for accuracy and compliance with company policies.
• Maintain expense reporting records.

Mail and Mailing tasks:

• Support mailroom operations, ensuring efficient mail sorting, processing, and distribution.
• Process incoming and outgoing mail efficiently and securely.
• Prepare and ship packages according to company policies.
• Maintain accurate mailing lists and postage records.

Other Duties Tax related 20%

Tax and license fee filings and payments:

• Prepare and file all required tax and license fee documents promptly and accurately, adhering to relevant regulations and deadlines.
• Research and stay updated on changes in tax laws and filing requirements.
• Calculate and submit accurate tax payments, ensuring timely remittance to avoid penalties.
• Track and manage license renewals, ensuring timely fee payments to maintain compliance.
• Maintain accurate records of all tax filings and payments.
• Communicate effectively with tax authorities to answer inquiries or resolve any issues.

Tax Vendor Payments:

• Process and ensure timely payments to vendors according to established procedures.
• Research and resolve discrepancies related to vendor invoices.
• Maintain accurate records of all vendor payment

Minimum Qualifications:

• 18 Years of Age or Older
• Notary Public certification (required).
• BA in Business Administration or a related field
• Minimum of 5 years of experience in a tax and administration role

Physical Requirements:

• Required to stand, walk, superficial grasp, reach with hands and arms
• Repetitive motion is required; it may require twisting/bending/Climbing
• May lift to 50 lbs. frequently