Process/Project Manager
New Brunswick, NJ 
Posted 23 days ago
Job Description
Position Details

Position Information

Recruitment/Posting Title Process/Project Manager
Job Category Staff & Executive - Project/Program Management/Planning
Department Inst-Hth,Hth Care Pol&Agng Res
New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Process/Project Manager for the Institute for Health, Health Care Policy and Aging Research.

Under the direction of the supervisor at the Institute for Health, Health Care Policy and Aging Research, the Process/Project Manager will have a critical role as a team leader, playing a key role in administrative management of research projects at the Center for Population Behavioral Health (CPBH). The Project Manager will be responsible for managing the administrative aspects of CPBH research projects and the team responsible for carrying out administration of the projects. The Project Manager will maintain friendly relations, deliver outcomes on time, and schedule tasks. The Project Manager will track the progress and performance of Center administrative projects, along with the performance and efficiency of team members needed to carry out administrative tasks. The Project Manager will create and lead the administrative project team, monitor project progress, and set deadlines. The Project Manager will solve issues that arise. The Project Manager will manage CPBH faculty research project budgets, and ensure stakeholder satisfaction. The Project Manager also will be responsible for day-to-day research project operations for faculty at CPBH, including, but not limited to: assisting with grant application submissions and progress reports, managing research project budgets and tracking project expenses, tracking faculty and staff effort across projects in compliance with NIH certification, handling IRB submissions, handling purchasing and travel requests, handling and tracking reimbursements, working with Rutgers Human Resources (e.g., post positions, on-board new hires). The Project Manager will assist with other Center faculty administrative activities, as assigned.

Among the key duties of this position are the following:
  • Creates and leads the administrative project team. Manages submission of grant applications by CPBH faculty, for example, by delivering outcomes on time, scheduling tasks, setting deadlines, monitoring project progress, and maintaining friendly relations. Tracks the performance and efficiency of team members needed to carry out the administrative tasks.
  • Manages the Center's administrative research project operations, including, but not limited to, for example, managing faculty subaward preparation and subaward invoicing.
  • Manages research project budgets in coordination with IFH Business Office (e.g., obtain and review project reconciliations to identify and fix any errors; obtain project numbers for new grants).
  • Tracks faculty and staff effort on research projects in compliance with National Institutes of Health certification (e.g., ensure that effort is in line with what was proposed, and with budget projections).
  • Handles and tracks purchasing and travel requests, reimbursements (e.g., processing invoices and purchase orders, setting up new vendors in PaymentWorks, purchasing items, assisting with travel arrangements).
  • Handles and tracks Human Resources activities (e.g., new position postings, assist with on-boarding new hires).
  • Manages IRB protocol submissions in consultation with Center faculty, and track status of submissions.
Position Status Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA Exempt
Grade 28S
Position Salary
Annual Minimum Salary 89548.000
Annual Mid Range Salary 113278.000
Annual Maximum Salary 137008.000
Standard Hours 37.50
Union Description Non-Union
Payroll Designation PeopleSoft
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to

Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP

Minimum Education and Experience
  • Bachelor's Degree.
  • Experience should include at least five (5) years of project management/coordination, administrative or managerial, or related experience, with a high level of independence and ability to work effectively with others.
Required Knowledge, Skills, and Abilities
Preferred Qualifications
  • Master's degree, preferably in business administration or social sciences.
  • Experience with submission and management of National Institutes of Health funded research grant projects because the grant submission and management process follow strict federal and university regulatory procedures and timelines.
  • Experience in business administration within a large public university system, which requires knowledge of how to navigate numerous policies and procedures.
Equipment Utilized
Physical Demands and Work Environment
  • Physical Demands: No significant physical demands. Must be able to exert force up to 35 pounds.
  • Work Environment: No significant exposures or noise levels. Office /Laboratory/Clinical environment.
Special Conditions
Posting Details

Posting Number 24ST1292
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Downtown New Brunswick
City New Brunswick
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:


Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
5 years
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